Clerical Bidding Information

Clerical Bidding Information

Telephone and/or Computer bidding is usually mandatory for all clerks who work in the General Mail Facility or the Northwest Boston Facility.   Your Employee Identification Number  (EIN) and Personal Identification Number  (PIN)*  are required for telephone bidding.  Your EIN can be found on your check stub.

Hours of availability:   System is available 24 hours a day - 7 days a week.

             TELEPHONE BIDDING NUMBERS:  
                 1-877-477-3273 -   OPTION 2
                                  or
                 1-800-520-0625  (TDD)

Employees who work in stations/branches other than Fort Point or the Waltham Carrier Annex, may use Form 1717-A.   Include your EIN,  the exact Position Number,  and list bids consecutively in the order you wish to bid them.  Unsigned bids will not be processed.

Withdrawals must be done prior to the closing  (hour and date)  of posting.  Bids submitted on Form 1717-A  must be withdrawn in writing and must be date stamped.

Bids submitted by phone and/or  computer -  may be withdrawn in writing,  by computer,  or by phone.

Mailed bids should be addressed to:      
              Complement Mgmt Unit  (MLD)
              Local Services
              P. O. Box 553310
              Boston, MA  02205-3310

or Fax'd to 617-654-5956  (Yes, this is the correct fax number so please disregard the fax number in the July - September 2014 Bostonian)
         


Computer Bidding - Using LightBlue

You can place a bid from any computer using the U.S.P.S. LiteBlue website @ www.liteblue.usps.gov. You will need to key in your Employee ID Number (EIN) and your U.S.P.S. PIN Number in order to enter the site.

(When you enter the site, on the "Welcome to LiteBlue" home page, enter your Employee ID # and USPS Pin #.  When the next page appears, 1/2 way down the center column, you'll see: "Employee APPS - Quick Links".   Select  "eJob Bidding",  then follow directions.)

Click on "eJob Bidding (craft)", then click "Continue" and your name and job title will appear on the bidding system page.

On the left side of the page, click on "Enter Job Bids", then click on the posting number, and the job numbers for the bid cycle will be listed. Click on the jobs you want to bid, then enter your numbered choice of preferences in the choice box. By clicking the "Submit Job Bids" box, you will complete the bidding process.

*Don't have your USPS PIN?  To obtain your PIN:


1.)  Call PostalEase at 1-877-477-3273.

2.)  Press 2 for the Main Menu.

3.)  Press 1 for PostalEase.

4.) When prompted, enter your Employee ID Number  (EIN -   8 digit # on your pay stub).
5.)  When prompted for your PIN, PAUSE, then press 2.

6.)  Your PIN will be mailed to your address of record
      the next business day.
 


Training

Any employee designated  "PENDING QUAL" must contact the Training Unit at the following numbers - within 10 days of the award notification - in order to arrange a training schedule, or the bid will be forfeited in accordance with Article 37 of the National Agreement.

            (617)-654-5650  -  for Schemes/Skills,   or

            (617)-654-5638  -  for Sales & Service Assoc. Training or
                                          Lead Sales & Service Assoc. Training
 


Bidding Restrictions

Employees are limited to five  (5) successful bids for the duration of the Contract.

Employees are limited to five  (5)  senior unsuccessful bids* for the duration of the Contract.

*A senior unsuccessful bid is one on which the employee is designated the senior bidder and, due to withdrawal,  failure to qualify, or other voluntary relinquishment of the employee's rights to the duty assignment,  does not become the successful bidder.  If an employee exercises an option to withdraw in order to accept a duty assignment on which the employee remains a "live bidder",  such withdrawal does not constitute a senior unsuccessful bid.


An employee who begins training and subsequently withdraws or fails to qualify on a duty assignment requiring machine or scheme training will be restricted from further bidding for a period of ninety  (90) days.

An employee who is designated  "senior bidder"  on positions listed in Article 37.3.F7  (Dist. & Window, etc.), who withdraws or fails to satisfactorily complete training,  will be restricted from bidding similar positions for one-hundred-eighty  (180) days.

An employee who fails to pass a typing test in order to assume a posted assignment will be restricted from bidding on posted assignments with the same typing qualifications for a period of one-hundred-twenty  (120) days.

For a complete listing of bidding restrictions, see Article 37 of the National Agreement.
 


Remaining a Live Bidder

According to Article 37.3.F.8.a :

When a clerk is awarded a bid and wants to remain a "live bidder" for a position they wanted on a previous bid cycle, you must notify management in writing within ten (10) days that you want to remain a live bidder on one or more assignments.

The notice to management must include the job number and the posting number of that bid cycle.

Failure to notify within ten (10) days will cancel such other bids.

At the present time, send this notification to Personnel, U.S.P.S., 25 Dorchester Ave., Boston, MA 02205.


Clerk Craft - Vacation Sign-up Period

The following Local Agreement language in the Clerk Craft speaks to the vacation sign-up chart. Every year there are problems with this provision solely due to management not doing their job. If your manager is not complying with this provision of Article 10, please contact your steward or the union hall as soon as possible.


This vacation sign-up chart must be posted in your section during the first service week in May. No ifs, ands or buts.   If we don't force the supervisor or manager in your office to do their job, chaos can set in.


Remember - - this is your vacation.   Don't let your boss screw it up!


C.   In the clerk craft, fourteen percent (14%) per week of the clerk craft complement of each occupational code within the section, by tour, by seniority,  shall be allowed off each week during the choice vacation period.


       The same procedures will apply to part-time regular clerks within their own bid sections;  however, their seniority  will not be combined with full-time and part-time flexible clerks for vacation purposes.  Part-time regular clerks will be figured separately. When computing the percentage, any fraction .25 and over will be carried over to the next full number.


G.   Allocation of vacations in the choice vacation period shall be through the use of sign-up vacation charts, following the procedure outlined in C. above.  Sign-up for choice vacation will begin on March 15 and terminate on April 15.   The vacation charts will be posted in their respective sections during the first service week in May.


        During the two (2) week period immediately after the charts are posted, any open vacation weeks may be requested by clerks in the section in increments of five (5) consecutive work days and may be granted, by seniority.  If a clerk leaves a section for any reason after the vacation chart has been posted, approving his/her vacation period, the clerk will retain the approved vacation.  However, this does not create an open vacation period within that section.


Advice for Clerks: Taken from the Southern Oregon Area Review

All window clerks, regardless of whether you have individual financial accountability, or have shared stock (segmentation), or if you work in a retail store, you should read and do the following.

Scan and enter every sale item, even a one-cent stamp, a single 39-cent stamp, or a retail envelope. Input every item into your POS ONE, IRT, etc., because you never know whether or not that friendly customer is a Postal Inspector. Although you may make your adjustment later, the Postal Inspector doesn't know that. They will immediately suspect that something suspicious is going on. Is your job worth it? INPUT EVERYTHING!

Use your POS ONE cash drawer. If you don't, you may be suspected of manipulating funds.

Change. DO NOT make any change from your personal funds. Always go to your supervisor, T-6, or another clerk. Make the even exchange of money visible, and return to your window immediately to place the money back into the drawer.

Too many "GL Adjustments", "Error Corrects", "No Sales", etc. This may give the appearance that funds are being manipulated.

Input all credit / debit transactions into your POS ONE & IRT at the time of sale.

DO NOT retain more than $100 in your drawer. This is a violation of the F-1. Is your job worth not complying with Postal rules and regulations?

Error on PVIs. Fill out Form 3533 and submit it on the same day. Don't try to use it on your next transaction.

Receipts. Always give your customer their receipt. Do not input "postage affix" to reuse a PVI, or to place stamps on the package. Again, you may be suspected of manipulating funds.

Don't have IOUs in your stock - - for any reason.

NEVER hold any checks - - for any reason.

NEVER use your own drawer to buy stamps, cash a check, or buy a money order for any reason!

Use reasonable care at all times. Take the time you need to do the job correctly. Don't let management rush you, and don't take any shortcuts. This is really important in light of the downsizing of window clerks.

DON'T ever talk to a Postal Inspector without union representation! NEVER, NEVER, NEVER ! ! !

Always conduct yourself as though you are being observed. Chances are - you are being observed. Take reasonable care and follow all postal procedures. The use of shortcuts may lead to your postal career being cut short!

Please take the time to do your job right. Don't forget to make a written record of security violations at your workplace. Follow the regulations established by the Postal Service. Always report faulty equipment as soon as it malfunctions.

SHORTCUTS THAT YOU SHOULDN'T TAKE.

Shortcuts result in losses of money and JOBS!

Carry out each task on the window as you were taught in window training.

Make certain you witness the verification of monies you turn in and obtain a signed receipt.

Utilize the appropriate terminal key when retrieving accountable mail or otherwise assisting customers in non-revenue transactions.

NEVER accept stock while on window - - take time to count!

NEVER accept or swap stock without a Form 17.

When retrieving a certified or registered item, you should log off (if using retail equipment) to "non-revenue" prior to leaving the window, and lock your drawer.

THE UNION CAN BEST PROTECT YOU FROM DISCIPLINE AND PAYING FOR SHORTAGES IF YOU HELP PROTECT YOURSELF BY FOLLOWING PROCEDURE.


Relief and Pool Clerks:  What You Need to Know

The hours and N/S days on the posted bid refer to the R&P  clerks' "home base" schedule, and only applies when not covering a full-time absence.

R&P clerks' schedules change to mirror the hours and N/S days of the position they are covering.

R&P clerks must be notified the Wednesday prior to the beginning of the service week when their schedule will be changed to cover an absence.

If they do not receive this notification and their hours are changed, R&P clerks are entitled to be paid at the overtime rate for those hours worked which are outside his/her normal, regularly scheduled work week.

When there is an absence to be covered by an R&P clerk, R&P clerks that are not covering a position at that time are asked by seniority if they want to cover that position, and forced by juniority.

When an R&P clerk is sent to a new station assignment and has signed the OTDL in their home base, he/she will go to the bottom of the OTDL for purposes of rotation.

R&P clerks are a separate section for leave, holiday scheduling and overtime in their home base.